Forms used by Purchasing Professionals

In order to manage the need to purchase supplies and services, purchasing professionals utilize certain forms to obtain the internally requested products or services.

Some standard forms you might be familiar with would be: Request for Quotation; Request for Proposal; Invitation to Bid; and there are others.

While most of these procurement forms are relatively straightforward, the Request for Proposal process is a tool that has continued to evolve since its first started to appear in the early ’80’s. Since then RFP’s have become more prevalent, have continued to be refined and in some cases are all some companies issue (not what we recommend). Regardless, companies that purchase goods and services need procurement forms to help manage their business. These forms are needed when your selection criteria might use factors other than price, like service capabilities or technical support.

Role players in an RFP / RFQ

Typically there are 3 or 4 role players when it comes to the RFP or RFQ process. There is a Tenderer aka Bidder / Offeror / Vendor; then there is the Owner which is the parent company — the user or internal department making the request — and last the procurement officer who is the person managing the RFP / RFQ. There are others like the accounting department which will pay the vendor and so on.

Supplier/Vendor:   A seller of materials and/or supplies who submits a proposal or quotation on your requirements.

RFQPro is launching a Step by Step Guide which will help you manage the RFP Process from start to finish and best of all it includes each form you would use during each step identified in the process. All these forms will be provided in edit friendly Microsoft word documents. This comprehensive guide and template pack will be provided at a discount to all our subscribers with an additional discount to past or present customers before it is released to the general public. Subscribe and purchase any of our template packs today to receive this bonus.

Filed under: Templates

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