Forms used by Purchasing Professionals

In order to manage the need to purchase supplies and services, purchasing professionals utilize certain forms to obtain the internally requested products or services.

When it comes to forms most used by purchasing professionals you may already be familiar with some of these standard forms. For example, the Request for Quotation; Request for Proposal; Invitation to Bid; and there are many others.

While most of these procurement forms are relatively straightforward, the Request for Proposal process is a tool that has continued to evolve since its first started to appear in the early ’80’s. Since then, RFP’s have become more prevalent, have continued to be refined and in some cases is the only form companies issue (not what we recommend!). Regardless, companies that purchase goods and services need procurement forms to help manage their business. These forms are used when your selection criteria might include factors other than price, like service capabilities or technical support.

Role players in an RFP / RFQ

Typically there are 3 or 4 role players in the RFP or RFQ process. There is a Tenderer aka Supplier / Offeror / Vendor / Bidder; then there is the Owner which is the parent company that pays the invoice  submitted by the Supplier — next the user or internal department which developed the scope of work or department that originally made the request — and last, the procurement officer who is the person managing the RFP / RFQ. There are others like the accounting department which will pay the Supplier and so on.

Supplier/Vendor:   A seller of materials and or supplies who submits a proposal or quotation on your requirements identified in the request for proposal (form).

RFQPro is launching a Step by Step Guide which will help you manage the RFP Process from start to finish and best of all it includes each form you would use during each step identified in this process. All these forms will be provided in edit friendly Microsoft word documents. This comprehensive guide and template pack will be offered at a discount to all of our present subscribers with an additional discount to past or present customers before it is released to the general public. Subscribe and purchase any of our template packs today to be eligible for this discounted offer.

Filed under: Templates

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