RFP templates

Preparing your RFP (7 points)

Preparing your RFP for Issue

7 key points to review when preparing a RFP

Most of your business associates are likely aware of the term RFP and what it stands for. They might not understand how it is used by purchasing professionals, however they should know it is a formal procurement document sent out to solicit responses from other businesses or suppliers.

The RFP document is a Request for Proposal form and a company would typically opt to send it out to three or more vendors or suppliers. Before we cover other areas to review when preparing a RFP let’s touch on Vendors for a moment. When the RFP is issued, it is expected the vendors or suppliers you decide to select or include in the bid are qualified to generate a desired response to the Buyer’s needs.

A qualified vendor is often:

1. A supplier you have done business with before
2. One you recently pre-qualified using a formal process
3. They come recommended from other business associates or
4. Have references you can check

Always narrow your vendor list down to supplier’s you know will submit a quality product and service. It is not considered a best practice to submit requests to vendors which may provide a sub-standard service or poor quality product.

Much is at stake when making a selection (more…)

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Request for Proposals Explained

Request For Proposals Explained

A request for proposal is a solicitation often made through a bidding process by a company or agency interested in acquiring a service, commodity or an asset from a Supplier. This document is intended to provoke potential Supplier’s to submit proposals for the supply of the requested items. An RFP is normally submitted in the early stages of the procurement cycle either at the procurement or at the preliminary study stage and dictates the preliminary requirements for the service or commodity being requested and may also prescribe, to some extent, the exact format and structure the supplier should respond to the request.

Effective request for proposals will typically reflect the plan and long/short term objectives of the business; providing a detailed insight through which the supplier is able to offer a corresponding reply to the request. This form of request is quite similar to a Request For Information (RFI) and a Request For Quotation (RFQ).

Principally, a request for proposals will:
•    Inform the supplier that the organization is looking to purchase services or goods from them and encourages them to (more…)

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RFP for Freight Services

5 Keys Areas to Focus on for your Freight Services RFP

Should you tender your freight transportation requirements and if so how do you generate a RFP to cover this vital piece of your business? Like it or not your transportation service provider is an arm or is an extension of your business. Picking the right vendor to move your product to and from your business should garner more attention from the purchasing department than what it typically does.

Many organizations just go with the company that has always managed their freight and often very little due diligence has been completed to determine the most suitable carrier for their business. Poor quality service for incoming freight can hurt or shutdown your business if it is not delivered on time and in one piece. If your goods are sensitive to the environment you will want to do everything you can to mitigate liabilities and show due diligence in the event you are included in a legal battle as to who was and is responsible for the goods while in transit. Good article here on FOB Points.

On our arterial roads and highways, the trucking industry moves million of tons of merchandise daily. It is truly one of the largest and most important industries to our economy. The scope or significance of this industry is staggering and yet many companies do not give it a second thought or serious consideration when it comes to who they should partner with. Part of this might be the buyers uncertainty on how to tender or quote this service.

To properly quote your freight requirements your RFP should include a section which provides the bidders a decent snapshot of the amount and type of freight you move in any given year or during a twelve (12) month period.

EXAMPLE:

The estimated annual LTL (Less than Truckload) tonnage is (more…)

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