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A short form request for proposal (RFP) is used for proposals which would be considered lower risk. You would not be looking to buy a space shuttle with this template as it is not meant to be for extremely technical spend and lets face it not every proposal needs to be 80 pages long. Here is a preview of a page of a basic RFP we have used in these circumstances.

Free RFP Template

Free RFP Template from RFPTemplates.org – subscribe to download

 

This short form RFP sample includes an invitation, table of contents, background, service/work requirements, submission guidelines and conditions. To get your copy of this edit friendly RFP sample template you can either subscribe and it is included in our free welcome bundle or you can buy our Purchasing Managers bundle and it along with 89 other quality procurement templates will be provided with your order. Download details here >>> purchasing managers bundle.

 

How is a notification of award different from a standard award letter you would issue from a purchasing department?  Basically they are the same document as they have the same intent and perform the same functions. In this series of posts we are providing sample letters which can be used in the request for quote or request for proposal award process. This letter would be used when you wish to advise a vendor they have been selected and will be awarded the tender they recently bid on.

Here is a free notification of award sample letter that we use: Read the rest of this entry

When you decide to issue a request for quote (RFQ) it is customary to include a cover letter. RFQ is the short form terminology used by purchasing people for a request for quote and if you are interested in portraying a professional image you should expect to spend some time and effort on your cover letter. In many cases it is the first impression you will make with your vendors so make sure it is formatted correctly and in business like manner with all the appropriate blocks (address, signature). Make sure it calls attention to the subject at hand and including all your contact coordinates is mandatory.

It is usually delivered on corporate letterhead, with a date, vendor address, contact person, title and reference (subject or tender #). You can request an acknowledgment so you can confirm all bidders are in receipt of your documentation and your cover letter will then typically end with your name and title.   Here is a sample set of text you can use for a cover letter or invitation to quote letter. This request for quote cover letter template, as well as several other very beneficial procurement related forms are included in our free welcome pack…subscribe and it will be delivered directly to your email inbox digitally in Microsoft word or Open Office format. Read the rest of this entry