You want me to do what? You are a Buyer and just received a call or a reminder that an annual review for one of your companies key vendors is due. In your already busy 9-5 schedule you have to find time to crush off an annual vendor performance review, supplier evaluation or supplier scorecard.  Whatever your company calls it does not matter, finding the time to establish a vendor rating system and properly evaluate a supplier is the challenge.

In today’s purchasing, the Buyer is responsible for motivating the supplier to improve higher performance levels at a lower cost. To do this, more emphasis is being placed on the relationship, closer cooperation and collaboration or Supply Chain Management. Regardless of the industry you presently represent, completing annual vendor evaluations is a vital part of the supply chain function and having a proven Vendor Rating System will make your life a whole lot easier.

Your rating system will improve each time you complete or apply it. The key is to establish a system, ask the right questions, involve the right user groups and simply start the process. The benefits of improving dialogue, measuring performance will help motivate your suppliers to improve service levels and lower cost. A good vendor scorecard will show the suppliers  how their improvements are being effective and will provide an opportunity for the Buyer to compliment the supplier on achievement as well as highlight any downturns on performance.

What do you review and what types of questions you need to ask are all included in our Supplier Evaluation Form so take a minute and check out this preview of our sample scorecard.

Supplier_Scorecard

vendor performanceEvaluating a Supplier, Sub-Contractor Evaluation, Performing a Site Audit? All of these forms are included in our Mega and Purchasing Manager Packs. How much is your time worth? Let our tools help you hit the ground running.

Detailed previews are available on our Channel– Please Subscribe and Like.

The benefits of a site supplier audit are many. Having assurances in respect to supply, environmental compliance, safety standards and quality measures are the primary reasons we do them. And finding the right suppliers has never been more important than today. The global recession has added additional pressures on the very survival of many companies.

How do you know that your supplier is capable of meeting their obligations or commitments? You do so by completing a site audit of their production facilities. This is often part of a buyers due diligence with large dollar spend and should be an exercised practice in your buyer / supplier relationship. Note, not every vendor you do business with warrants a site audit. Site audits can be costly when you factor in travel to the manufacturers’ facility and can be time consuming so target vendors which are integral to your supply chain.

A physical audit is the best way to gather reliable information about your supplier’s business practices, capabilities, competitiveness, cost drivers, safety standards and service culture. From these audits you can Read the rest of this entry

When you are looking for media relations support it is best to request references and to structure your RFP to cover the types of media relations coverage you will require. RFQ57 is a sample template for soliciting this business support service. As a business owner you would be issuing this proposal seeking a corporate public relations agency partner with a proven track record for creative excellence in strategic program development and execution.

You will also want to provide goals and objectives for the agency and your overall goal statement might be to enhance industry awareness of your brand and industry-leading sub-brands among current and prospective customers, competitors, trade and business media, industry analysts and other key constituents.

Another component of the RFP would be to address the core activities or expectation of what they will be involved in also known as the scope of work. This might include:

  • Press release development and distribution.
  • Media/analyst relations.
  • Article development and placement.
  • Identification, pitching and leverage of speaking opportunities.
  • Marketing and event support.
  • Press materials.
  • Executive briefing materials.
  • PR results measurement and reporting.

The above list provides solid indicators of how the vendor is to bid your proposal. From it, they will be able to determine amount of effort (hours) which will be required to service your account. It is beneficial to define the relationship and that it will be collaborative; leveraging the respective strategic and tactical strengths and resources of the agency and client. It would be important to stress the core functions and that they should be mutually agreed to by both parties in advance. This helps provide details as to their responsibility.

These are just some of the areas addressed in RFQ57 – sample RFP for media relations. Using this template will at the very least give you a great head start in developing your own proposal. This template is available in our purchasing managers bundle and many other procurement sample templates are included.

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Short form RFP Template

A short form request for proposal (RFP) is used for proposals which would be considered lower risk. You would not be looking to buy a space shuttle with this template as it is not meant to be for extremely technical spend and lets face it not every proposal needs to be 80 pages long. Here is a preview of a page of a basic RFP we have used in these circumstances.

Free RFP Template

Free RFP Template from RFPTemplates.org – subscribe to download

 

This short form RFP sample includes an invitation, table of contents, background, service/work requirements, submission guidelines and conditions. To get your copy of this edit friendly RFP sample template you can either subscribe and it is included in our free welcome bundle or you can buy our Purchasing Managers bundle and it along with 89 other quality procurement templates will be provided with your order. Download details here >>> purchasing managers bundle.

 

This is an excellent question and one that every Buyer would like the easy answer to. A RFP aka Request for Proposal are becoming more technical by nature and sometimes are even challenged in the legal arena. This issue alone is reason enough to  improve your content to

a) mitigate risks,

b) improve bid responses and

c) to simply provide clarity.

The easier your RFP is to understand the fewer vendor inquiries you will receive, the fewer vendor inquiries you receive the more efficient Read the rest of this entry